The Indian Wedding Planner Built for Every Function
Sangeet to vidaai, 150 guests or 800. Plan with SoniAI, match venues that allow your rituals, get your timeline reviewed, and bring in a vetted South Asian wedding planner when you want one.
Quick answer
What is the best way to find an Indian wedding planner?
Start with the functions, guest count, city and budget, then shortlist planners who have run multi-day South Asian weddings in that city. BollyWeds combines an AI Indian wedding planner that drafts your events, budget and timeline for free with a directory of South Asian wedding planners, a venue matcher that sends one RFP to every hotel you choose, and a free timeline checker.
Why BollyWeds
What Most Indian Wedding Planners Leave Out
An AI planner that knows the rituals
SoniAI builds the full event weekend — sub-events, budgets per function, and a timeline with muhurat, baraat and room-flip buffers — instead of a generic Western checklist.
Human South Asian wedding planners
Browse planners by city, language and specialty, or let us match you. Planners work inside the same event workspace, so nothing lives in scattered spreadsheets.
Venue matching + one RFP to every hotel
Shortlist venues that actually allow open flame, outside caterers and a baraat, then send one request for proposal to every hotel you pick.
Budgets grounded in real cost data
14,280 cost profiles across 119 cities, 4 cultures and 5 tiers price every function before you sign a contract.
Timeline review before the big day
Upload the timeline you already have. We flag clashes, missing buffers and hair-and-makeup math that planners routinely under-estimate.
Guests, RSVPs and a wedding website
One site for every function, per-guest invitations to only the events they are invited to, and RSVPs per person — not per household.
The full weekend
Every Function, Planned With Its Real Constraints
- Roka & engagement
- Family-led, often 3–9 months out; sets the guest-list tone.
- Haldi & pithi
- Morning, outdoors-friendly, needs stain-safe decor and a change of clothes.
- Mehndi
- Bridal mehndi takes 3–5 hours plus drying time; guest mehndi runs at parallel stations.
- Sangeet / garba
- Performances, DJ and dhol — the event most likely to overrun its end time.
- Baraat
- Needs venue approval for a horse or vintage car, a set route, and the hotel’s rules on dhol and noise.
- Pheras / anand karaj / nikah
- Muhurat-driven start, fire-code approval for the havan, or gurdwara timing.
- Reception
- Room flip from ceremony is typically 90–120 min — the most under-planned buffer.
- Vidaai & farewell brunch
- Checkout times, luggage, and the hotel room block all collide here.
How it works
How to Plan an Indian Wedding With BollyWeds
- Step 01
Tell us about the wedding
Share your city or destination, dates, guest count, traditions and which functions you are hosting.
- Step 02
Get a plan and a budget
SoniAI drafts the events, a function-by-function budget from real city cost data, and a first timeline.
- Step 03
Match venues, vendors and a planner
Shortlist venues, send one RFP to the hotels you choose, and bring in a human planner if you want one.
- Step 04
Run everything from one workspace
Guests, RSVPs, contracts, payments and the day-of timeline stay in one place for you, your family and your planner.
Where we plan
Indian Wedding Planning by City
New York City
New Jersey
Dallas
Houston
Chicago
Atlanta
San Francisco
Los Angeles
Washington DC
Orlando
Toronto
Cancun
Looking for a planner who speaks Hindi, Punjabi, Gujarati, Tamil or Urdu? Browse the planner directory
Free planning tools
Keep Planning With BollyWeds
Wedding Venue Matcher
Match venues to your guest count and rituals, then send one RFP to all of them.
Wedding Timeline Checker
Upload your timeline and get a free review of gaps, clashes and risky buffers.
AI Wedding Website Builder
Generate a multi-event Indian wedding website with per-guest RSVPs in minutes.
FAQ
Frequently Asked Questions
What does an Indian wedding planner do?
An Indian wedding planner coordinates a multi-day celebration — typically roka or engagement, haldi, mehndi, sangeet, baraat, the ceremony and reception — including venue sourcing, vendor contracts, budgets per function, guest travel and room blocks, and a day-of timeline that accounts for muhurat times, fire-code approval for the havan, baraat logistics and room flips between events.
How much does an Indian wedding planner cost?
In the US, full-service South Asian wedding planners commonly charge a flat fee or 10–15% of the total wedding budget, while partial planning and day-of coordination cost less. BollyWeds publishes real total-budget ranges per city, culture and tier on its cost guides, and the AI planner is available without hiring a full-service planner.
How far in advance should I hire an Indian wedding planner?
Twelve to eighteen months is typical for a 250+ guest, multi-day Indian wedding, because ballroom and hotel availability on peak Saturdays and auspicious dates goes first. Destination weddings and weddings needing a room block often need the longer end.
Can AI replace an Indian wedding planner?
AI handles the research-heavy work — drafting the event list, budgets, venue shortlists, RFPs and timeline checks — in minutes. A human planner is still valuable for negotiation, vendor management and day-of execution. BollyWeds is built so you can use the AI alone, or plan with a human planner in the same workspace.
Do you plan Sikh, Muslim, Gujarati, South Indian and fusion weddings?
Yes. BollyWeds plans Hindu, Sikh, Muslim, Punjabi, Gujarati, South Indian, Pakistani and multi-tradition or fusion weddings, including anand karaj timing, nikah and walima, garba and dandiya nights, and dual-ceremony fusion weekends.
Which cities does BollyWeds cover?
BollyWeds covers 119 cities across 17 countries, including New York, New Jersey, Dallas, Houston, Chicago, Atlanta, the Bay Area, Los Angeles, Toronto and destination markets like Cancún and Los Cabos.
Is the planning tool free to try?
Yes. The AI planner, venue matcher, timeline checker, budget calculator and wedding website preview are free to start. Paid plans unlock ongoing planning features, and planner services are quoted separately.
Ready to plan your Indian wedding?
Start with SoniAI for free, or tell us about your wedding and we will match you with a planner.